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Recording Client Payments

In construction and contracting, clients rarely pay the entire contract amount in a single payment. They often pay in installments—for example, sending ₹10 Lakhs now and the remaining ₹15 Lakhs after site inspection.

Planmaster makes it easy to log every check or bank transfer received, calculate remaining balances, and keep track of who owes what.

Partially Paid Invoice Table

How to Record a Payment (In 3 Simple Steps)

When money arrives in your company's bank account:

  1. Go to Invoices in the left sidebar menu.
  2. Find the invoice you are collecting for (e.g., INV-0001) and click the Record payment button next to it.
  3. The payment popup will appear, showing the invoice total, amount received so far, and a list of prior payments:

Record Payment Popup

Filling in the Payment Box:

  • Amount received *: How much money was received in this payment. This defaults to the remaining balance due, so update it if the client only paid part of that.
  • Date: The date the money cleared into your bank account.
  • Reference: Enter the bank transfer reference, cheque number, or UPI reference (e.g., UTR-HDFC-992817263) for your records.
  • Note: Any extra remarks (e.g., "First installment received, 2% TDS deducted").

There is no separate payment method field — record the method (Bank Wire, Cheque, Cash, UPI) as part of the Reference or Note.

  1. Click Record payment.

What Happens Automatically?

You don't need to recalculate spreadsheets. Planmaster updates everything immediately:

  1. Balance Recalculation: If your invoice was for ₹25,00,000 and the client paid ₹10,00,000, the remaining balance automatically becomes ₹15,00,000.
  2. Status Badge Update: The invoice badge automatically changes from Unpaid to Partially paid.
  3. Paid in Full: When the client sends the final ₹15,00,000, simply record it the same way. The balance drops to ₹0.00 and the status turns green: Paid!
  4. Cashflow on Dashboard: The received money is immediately reflected in your company's net cashflow on the home dashboard.