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Project Finance & Budget Tracking

Every construction company needs to know whether a job site is profitable or burning through cash. In Planmaster, the Finance tab inside each project acts as a dedicated financial command center, consolidating income, expenses, and client claims for that specific contract.

Project Finance Overview

The Finance Tab: Ledger and Invoices

Opening the Finance tab inside any project shows two sub-tabs — Ledger and Invoices — each with its own live summary cards.

1. Ledger Sub-Tab

Shows an itemized list of every income and expense entry booked specifically against this project, with five live indicators at the top:

  1. Total in: All income entries logged against this project.
  2. Total out: All expense entries logged against this project (materials, labour, equipment, permits, etc.).
  3. Net balance: Total in minus Total out.
  4. Budget: The project's contract budget.

  5. Variance: Budget minus Total out.

  6. Filter entries by All / Income / Expense, or use the search box.

  7. Each row shows Date, Type, Category, Amount, and Note, with Edit / Delete actions.
  8. To record a new entry directly against this project, click New entry (same form as the company Ledger).

2. Invoices Sub-Tab

Shows all billing claims submitted to the client for this project, with two summary cards:

  1. Outstanding: Total unpaid balance still owed by the client across all invoices.

  2. Paid: Total amount actually collected so far.

  3. Filter by status: All / Unpaid / Partially paid / Paid / Cancelled.

  4. The table lists Invoice #, Client, Amount, Balance, Due date, and Status, with Record payment / Cancel invoice actions per row.
  5. Click New invoice to bill the client directly from this project (same form as Create an Invoice).

Why Site-Specific Financials Matter

In traditional construction setups, project managers only learn about site losses months after completion when the annual audit is done. Planmaster gives site managers real-time cost transparency:

  • Spot Cost Creep Early: If substructure excavation costs 25% more than budgeted, managers can adjust subsequent superstructure procurement strategies before it impacts company margin.
  • Faster Client Collections: Knowing exactly how much work is completed vs. how much has been billed allows your billing team to raise milestone claims promptly.